Job Description

This position is currently open.

Public?:

Public

Division:

Representative's Office

Reports To:

Tribal Representative

Type of Position:

Regular Full Time

Location:

Absentee Shawnee Tribe / 2025 S. Gordon Cooper Dr. / Shawnee, OK 74801

General Description

The purpose of the position is to handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Responsibilities & Duties

• Manage and maintain Tribal Representative’s schedule and the schedule for the Tribal Representative’s Conference Room.
• Creates and implements community related activities for presentations, mail-outs and other related informational needs.
• Prepare invoices, reports, memos, letters and other documents, using word processing, spreadsheets, database, or presentation software.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Assisting with budget preparation.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Prepare responses to correspondence containing routine inquires.
• Perform general office duties such as ordering supplies and maintaining records.
• Traveling, as needed, with and/for the Tribal Representative to various meetings.
• Completes travel arrangements and reconciliations for the Representatives Office.
• Must adhere to the Absentee Shawnee Tribe Personnel Policies and Drug and Alcohol Policies.
• Other duties as assigned by the Tribal Representative
  

Qualifications

Education and Qualifications

• Associate’s Degree (preferred but not required) and a minimum of two years of professional or technical administrative experience in business or public administration or an equivalent combination of education and experience, substituting one year of qualifying experience for each year of the required education.
• Effective oral and written communication skills.
• Must have a valid Oklahoma Driver’s License.
• Must be able to pass a background check.

Physical Requirements Working Conditions

• Sitting or standing or walking for long period of time; occasional bending, squatting, kneeling, stooping; good finger dexterity and feeling; frequent repetitive motions; talking hearing and visual acuity.
• Frequent lifting (up to 15 lbs)
• Occasional lifting (up to 50 lbs)

The Absentee Shawnee Tribe of Oklahoma (AST) is committed to Equal Employment without regard to race, religion, color, gender, national origin, age, disability, or sexual orientation. However, in accordance with the Indian Preference Act (Title 25 U.S. Code 472 and 473) preference in filling vacancies are given to qualified Indian candidates. AST will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and its amendments.

Native American Preference/EEO/Drug Free/Smoke Free Workplace

Posted Date:

12 hours 53 min ago

Closing Date:

Friday, May 1, 2026

Tribal Preference/Native American Preference/EEO/Smoke Free/Drug Free Workplace
Indian preference applies to all positions, but all resumes will be accepted.

Forward Completed Absentee Shawnee Tribe applications with resume to:
Absentee Shawnee Tribe
Human Resources Department
2025 South Gordon Cooper Dr.
Shawnee, OK 74801
Fax: 405-273-2710
Email: HR@astribe.com

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